Mailserver7 Ô

A file server and software which connects to the company network to provide email for all employees including sending and receiving on the internet.

 

Polygon Industries, Inc.

Increasing Productivity

P.O. Box 24096, New Orleans, LA 70184

(504)451-5721 (800)326-7083 email 72377.3634@csi.com fax (708)575-4195

www.Mailserver7.com

August 17, 2001

 

Mailserver MasterÔ Owner's Manual

A file server and software which connects to the company network to provide email for all employees including sending and receiving on the internet.

Table of Contents

1. Operating Instructions

2. Installation

3. Install Microsoft Outlook Express 5 for Windows 98

4. Settings

5 Operation

6. Miscellaneous

7. Testing

8. Installation from Beginning - Making the Script Files

9. Things to Do

 

1. INFORMATION

What you Have

There is a mailserver computer, a web site named www.Yourcompany.com hosted

by Bellsouth (the ISP), which has a mailbox to receive messages for everyone in the company. You also have a dial up account with Bellsouth which allows the computer to dial up the web site to receive and send messages. The computer uses a mail handling program, Sendmail, and an operating system, Linux, which can do many other things. Complete manual books are included.

What Happens

The mailserver computer starts up and runs a program, Sendmail. Every 15 minutes, the computer dials up Bellsouth (the ISP), and runs the program Fetchmail to receive incoming messages for each user’s mailbox. It then copies the outgoing messages from the queue to Bellsouth. The dial-up internet access was chosen because the cost is only $15. Per month. We will connect every 15 minutes to receive messages and send all those which have arrived in our local queue. The connection cannot be left on all the time because the ISP would disconnect it after a period of time, about 20 minutes. A high speed DSL or Cable connection would cost $40.-$60. Per month. Using this method, messages would not have to wait, but the users would not see an improvement.

All incoming and outgoing messages are also copied to an archive file in case you need to research old messages. A program is included to search for and display/print them for a specified user within a data range.

About Sendmail

Messages from Outlook on the users' computers which are going to users on the network; i.e. John Doe, are added to the file "/var/spool/mail/john.doe". Messages which are going out to the internet are added to the directory "/var/spool/mqueue". When Bellsouth, (the ISP) is periodically dialed up, they are uploaded and incoming messages available are downloaded. When downloaded, they are put into the users' mailboxes, i.e. the file "/var/spool/mail/john.doe".

About Fetchmail

Messages are fetched from Bellsouth (the ISP) and put into the receivers' mailbox file located at "/var/spool/mail/john.doe, sally, etc". It uses Cron to run every 15 minutes and you can change that to run as often as you wish. Users receive their mail from the mailbox when they select 'Check for New Mail' or 'Send/Receive' in Outlook or Eudora, the message program on their computer.

 

4. INSTALL USER PROGRAMS – EUDORA, MICROSOFT OUTLOOK EXPRESS 5 FOR WINDOWS 98

On your Windows 98 computer:

Click on Tools | Accounts | Add | Mail

Display name: John Smith

Email address: john@yourcompany.com

click 'Next'

My Incoming mail server is a: POP3

Incoming mail server: 128.1.1.30

Outgoing mail server: 128.1.1.30

click 'Next'

Account name: joe

Password: password

click 'Next'

Account name: joe

Password: password

click 'Finish'

double click '128.1.1.30'

Mail Account: mailserver

click 'OK'

click 'Close'

Tools | Options | Connection

click 'Change'

ckick 'Never dial a connection'

click 'OK'

click 'Send'

click Mail Sending Format 'Plain Text'

click News Sending Format 'Plain Text'

click 'OK'

Tools | Accounts

double-click 'mailserver'

click 'Connection'

click 'always connect to this account using'

select 'Local Area Networks'

click 'OK'

click 'Close'

Start | Settings | Control Panel | Network

select network card and double-click

click 'Advanced'

click 'Network Address'

verify the Value is the number assigned

click 'OK'

select 'TCP/IP->' network card

double-click

verify 'specify an IP address' is selected and the IP Address is the number assigned

You shoud see at Account | Mail

mailserver mail(default) Local Area Network

General - Mail Account: mailserver, Name: sally email: sally@yourcompany.com

Servers: POP3, 128.1.1.30, 128.1.1.30 Account name: sally Password: password

Your outlook is now set up and ready to send and receive email messages.